Relief Processing /Inventory Technician
Listing reference: sanbs_000844
Listing status: Closed
Apply by: 26 July 2022
Position summary
Industry: Medical, Health & Social Care
Job category: Medical and Ambulant Service
Location: Bloemfontein
Contract: Permanent
Business Unit: Bloemfontein
EE position: No
Introduction
To process blood donations into first line and specialized blood products within agreed timeframes and achieve the
quality standards required. To control and supply blood products to blood banks and ensure that service delivery to
internal and external customers is optimized.
Note: The incumbent will be required to perform all functions and assist in all areas when operationally required.
Job description
1.1 Perform routine operational functions according to Standard Operating Procedures (SOP):
1.1.1 First Line Processing functions:
Receive blood and specimen hampers.
Transfer the donor/donation information from the donor clinic memory stick to the computer system.
Capture the donations onto the computer system. Sort and prepare blood donations for processing according to the Specialised Processing and Inventory Sections requirements.
Centrifuge and process donations to ensure that Specialised Processing, Inventory and/or Special Donations Administrator requests are timeously met.
Produce Infant Plasma products (excluding EC and KZN Zones).
Report processing problems and non-conforming units to the Shift Supervisor/Supervisor and transfer said units to appropriate containers and designated areas to facilitate investigation.
Batch / distribute the required number of processed units to the Specialised Processing, Inventory and/or Special Donations Administrator sections within agreed timeframes.
Blast-freeze the plasma units.
Store processed frozen plasma pending clearance.
Component plasma products to facilitate dispatch to Quarantine system and/or National Bioproducts Institute (NBI).
Remove non-conforming plasma units to designated areas to facilitate investigation by the Head of Department.
Discard the unsafe and unsuitable donations as well as medical waste to ensure that infectious material is disposed of correctly and that required records are captured and maintained.
Prepare samples for quality control to ensure compliance with standards and update the computer system accurately and timeously (where necessary).
1.1.2 Specialised Processing functions:
Receive the units to the site.
Run eligibility reports.
Produce specialised blood products:
Pooled platelet products. Filtered red cell products.
Cryoprecipitate and Cryo-poor plasma products (Egoli and Vaal Zones).
Washed red cell products. Filtered, spun and aspirated red cell products (Egoli Zone).
Freezing and thawing Rare donations (KZN Zone).
Preparing aliquots for the Anti-D programme (KZN Zone).
1.1.3 Update the computer system accurately and timeously.
1.1.4 Batch/distribute the required number of specialised products to relevant sections within agreed timeframes.
1.1.5 Prepare samples for quality control to ensure compliance with standards and update the computer system accurately and timeously.
1.1.6 Report processing problems and non-conforming units to the Specialised Processing Supervisor.
1.1.7 Transfer non-conforming units to designated areas for investigation by Supervisor/Head of Processing (HOP).
1.1.8 Discard non-conforming units according to SOP to ensure infectious material is disposed of correctly and the required information is recorded and maintained.
1.1.9 Assist with the validation/evaluation of new equipment, consumables and processes.
1.1.20 Inventory functions:
Receive specimen hampers (Egoli and KZN Zones only).
Process the specimens to ensure that the Donation Testing Department is timeously supplied (Egoli and KZN Zones only).
Receive processed products from First Line and Specialised Processing. Store units within the relevant product temperature parameters.
Rotate the products to ensure optimal usage.
Report problem and non-conforming units to the Inventory Shift Supervisor and transfer said units to appropriate containers to facilitate investigation by the Head of Department.
Supply products to Specialised Processing. FRM-HCM-001 REV 0 (01/01/14) Page 5 of 7
Check that the units have been tested and are available for patient use.
Label available blood product stock.
Store labelled units in the cleared stock fridge.
Prepare and dispatch products to relevant customers according to SOP and the Business Intelligence system (Days Cover).
Batch and dispatch the conforming units to the relevant customers.
Discard the unsafe and unsuitable products as well as medical waste to ensure that infectious material is disposed of correctly and that required records are captured and maintained.
Pool and verify NBI plasma units according to SOP (where required).
Dispatch plasma to Supply Chain.
Batch patient plasma to Supply Chain according to SOP (where required).
Palletise plasma for NBI according to SOP (KZN only).
Despatch non-conforming units to PUR according to SOP.
1.2 Dispose of waste according to SOP:
1.2.1 Order and Receive all stock required from Waste Disposal Service Providers and Stores.
1.2.2 Attach traceability labels and scan containers into stock using CS Tracker system.
1.2.3 Place bin liners into correct colour coded medical waste containers.
1.2.4 Collect and discard outdated samples daily.
1.2.5 Seal and package plastic liners in medical waste containers daily.
1.2.6 Capture waste information on the computer system.
1.2.7 Prepare documentation for waste traceability:
Record full containers on Waste tracking document.
Prepare Dangerous Goods Transportation document.
Receive the waste manifest and file for future linking and reference.
Receive waste disposal document and link with original manifest.
1.2.8 Collect and place medical waste containers in the designated area daily for removal and disposal by the approved waste removal company.
1.2.9 Check weighing of waste by the Waste Disposal Company.
KPA 2 Instrument and Laboratory Maintenance KPI
2.1 Perform daily cleaning of work area, cold rooms, freezers and all processing equipment according to SOP and record the information.
2.2 Check that all equipment and instrumentation is in working order. Report any defects to the FLP Supervisor/SP Supervisor/Inventory Shift Supervisor.
2.3 Monitor the temperature of all equipment used to store blood and blood products and record the information. Report any problems to the Shift Supervisor/Supervisor.
KPA 3 Quality and Risk objectives KPI
3.1 Ensure that all policies, documents and SOPs are read and understood and maintain competency.
3.2 Comply with the Standards of Practice, SHEQ and accreditation requirements.
3.3 Contribute to and participate in continuous safety and quality improvement.
3.4 Perform processes to ensure that the number of minor and major deficiencies amount to less than the agreed amount per site.
KPA 4 Customer Relations KPI
4.1 Document customer complaints / compliments / queries and forward documentation to the FLP Supervisor/SP Supervisor/Inventory Shift Supervisor.
4.2 Interact professionally and courteously with internal and external customers.
KPA 5 General Functions KPI
5.1 Attend meetings to ensure that relevant information is acquired.
5.2 Receive and dispatch reagents and proficiency tests to the relevant sites (where necessary).
5.3 Prepare eutectics and blood hampers for donor clinics to be used for the transportation of whole blood according to SOP (where necessary)
Minimum requirements
Grade 12 with mathematics and one science subject and/or
Laboratory Assistant Learnership
