Trainee Safety and Environmental Officer
Listing reference: sanbs_002522
Listing status: Under Review
Apply by: 19 November 2024
Position summary
Industry: Non-Profit & Voluntary Sector
Job category: OHS
Location: Durban
Contract: Permanent
Business Unit: Not filled
Remuneration: R 367,633.00
EE position: No
Introduction
The incumbent will co-ordinate, support and advise the Business Zone on all aspects with regard to Safety, Occupational
Hygiene and Environment including Waste Management. To establish, manage and monitor standards, processes, communications, training and systems to ensure all responsibilities associated with SHE within the Zone are adhered to. To act as a first contact of all SHE matters within the zone.
Job description
Key Performance Areas
KPA 1 Internal processes – Safety
1.1. Manage the effective coordination of Safety activities within the zones. Develop effective relationships and work at all levels of the company including senior management.
KPA 1 Internal processes – Safety
1.1. Manage the effective coordination of Safety activities within the zones. Develop effective relationships and work at all levels of the company including senior management.
1.2. Effective provision of support to staff in all work areas to ensure understanding and correct implementation of the Safety system through:
- Supporting, assisting, coaching, promoting, facilitating, advising, clarifying matters and sharing expertise with managers, document authors and staff with regard to all SHE matters;
- Investigating problems and elevating the problems to the relevant S&E Team Lead.
1.3. Under guidance of the Team Lead: S&E, effectively facilitate the planning and execution of Emergency
- Preparedness and Response plans by:
- Facilitating Emergency Simulation exercises for members of the Emergency Teams.
- Facilitating Live Drills for Fire, Evacuation or other identified Threads.
- Facilitating Evaluation of Emergency exercises.
- Facilitating the Correction Actions identified during these exercises and Drills.
1.4. Facilitate and provide support on the implementation of the Emergency Response program in the zone of responsibility:
- Ensure monthly system checks on the Fire detection systems for the site.
- Liaise with the service provider to ensure the system is serviced at required intervals.
- Ensure the zone practices quarterly paper drills and emergency simulation drills twice a year.
- Send S&E Team Lead documented evidence of drill and file necessary legal documentation.
1.5. Ensure work areas fire equipment has been serviced and maintained:
- Verify servicing has been completed within 1 month from due date.
- Facilitate the ordering of new equipment and installation.
- Address non-compliances and escalate to S&E Team Lead as required.
1.6. Under guidance of the Team Lead: S&E, facilitate and provide support on the implementation of Contractor Management program in the zone of responsibility by:
- Evaluating / assessing project SHE Specifications, Risk Assessments and Safety Files as an Appointed Health & Safety Officers as per construction regulation.
- Provide input and support to line management for Contractors / Subcontractors and provide necessary legal compliance documents and up-date on legal amendments that might affect their areas of responsibilities.
- Attend construction/project kick-off meetings at the zone and give input with regards to SHE requirements.
- Ensure that all Contractors and Sub-Contractors performing ‘Listed Work’ are adhering to the ‘Permit to Work’ system.
- Ensure all new staff and subcontractors are Inducted and Orientated to the site.
- Conduct safety audits for construction work in the zone of responsibility as and when required
1.7. Under guidance of the Team Lead: S&E, effectively conduct follow-up Risk Assessments as per 2 year
cycle in your zone of responsibility:
cycle in your zone of responsibility:
- Ensure all work areas have suitable and adequate Safe working conditions / equipment and are complying with the Safety Management system.
- Compile RA report, load and distribute Risk Assessment & Occupational Hygiene reports to all relevant stakeholders via SAP DMS.
- Log HIRA notifications via SAP Notification System.
- Provide Corrective and Preventative action plans.
- Assess all documentation and corrective actions that are required.
- Ensure that Corrective and Preventative Action Plans are monitored via the SAP Notifications system.
- Verify implementation of Corrective and Preventative Action Plans to ensure proper close off.
- Develop and maintain legal aspect register.
- Develop and maintain departmental risk register.
- Submit budgetary requirements for the corrective actions that are required to the S&E Team Lead.
1.8. Ensure all work areas and sites have access to MSDS that pertain to their working environment:
Guide work areas on Hazardous Chemicals Substance requirements as per relevant legislation.
1.9. Monitor that Transport Department (internal vehicles and courier services) complies with the Road Traffic Act by:
1.9.1. Proper identification of vehicles and reporting deviations to the Senior Transport Manager through the S&E team Lead.
1.9.2. Ensurat the Operator has a permit which is available and valid.
1.9.3. Ensuring that document holders, TREM cards, placards, spill kits, first aid kit, triangle, visible vest and fire equipment (where applicabing thle) is available on all courier and internal vehicles (used to transport dangerous goods and substances) in the area.
1.9. Monitor that Transport Department (internal vehicles and courier services) complies with the Road Traffic Act by:
1.9.1. Proper identification of vehicles and reporting deviations to the Senior Transport Manager through the S&E team Lead.
1.9.2. Ensurat the Operator has a permit which is available and valid.
1.9.3. Ensuring that document holders, TREM cards, placards, spill kits, first aid kit, triangle, visible vest and fire equipment (where applicabing thle) is available on all courier and internal vehicles (used to transport dangerous goods and substances) in the area.
1.9.4. Following up with Operations to ensure that Transport Safety procedures are followed and incidents reported.
KPA 2 Internal Processes – Environmental Management
2.1. Monitor of all SANBS waste streams (including waste re-cycling initiatives) as per set waste minimization and waste Segregation targets.
2.2. To ensure that waste tracking and traceability is achieved in accordance with Waste Management System or Downtime system (This includes keeping record of all documentation related to Tracking, Traceability, Treatment and Disposal of Waste.
2.3. To ensure that all stock required for waste segregation, packaging and disposal is available at the work place and that all Health Care Risk Waste (HCRW) containers are delivered and collected as per agreed schedule.
2.1. Monitor of all SANBS waste streams (including waste re-cycling initiatives) as per set waste minimization and waste Segregation targets.
2.2. To ensure that waste tracking and traceability is achieved in accordance with Waste Management System or Downtime system (This includes keeping record of all documentation related to Tracking, Traceability, Treatment and Disposal of Waste.
2.3. To ensure that all stock required for waste segregation, packaging and disposal is available at the work place and that all Health Care Risk Waste (HCRW) containers are delivered and collected as per agreed schedule.
2.4. Monitor monthly waste tonnages, investigate and report on anomalies.
2.5. Implement and maintain Spill Control:
2.5. Implement and maintain Spill Control:
- Ensure that spill kits for the Waste Station are adequately stocked and comply with Legislative requirements.
- Do monthly inspections on spill kit and ordering of spill kit contents as per register provided.
- Prevent spills from occurring by ensuring that all containers are sealed and waste segregated correctly at source as per procedures and legislative requirements.
- Clean up of spills and reporting and investigating of all spill incidents on the SAP system.
- Reporting of any deviations to the respective S&E Team Lead.
2.6. Under guidance of the Team Lead: S&E, continuous monitoring and performing of Waste Inspections
and Audits:
and Audits:
- Monthly inspections of Waste Station as per Waste Register.
- Performing Waste Audits.
- The monitoring of waste re-cycling initiatives.
2.7. Reporting of any deviations to the respective S&E Team Lead.
KPA 3 Internal Processes – Occupational Hygiene
3.1. Under guidance of the Team Lead: S&E, as required, monitor and measure the following stressors within the Zone:
3.1.1. Noise levels and Noise requirements.
3.1.2. Thermal and Thermal Stress requirements.
3.1.3. Hazardous Chemical Exposures.
3.1.4. Hazardous Biological Exposures.
3.1.5. Illumination (Lighting) requirements.
3.1.1. Noise levels and Noise requirements.
3.1.2. Thermal and Thermal Stress requirements.
3.1.3. Hazardous Chemical Exposures.
3.1.4. Hazardous Biological Exposures.
3.1.5. Illumination (Lighting) requirements.
3.1.6. Ventilation requirements.
3.1.7. Ergonomic requirements.
3.1.8. Water Quality including sites with boreholes.
3.1.9. Water Consumption.
3.1.10. Effluent Levels.
3.1.11. Water Pollution.
3.1.12. Air Quality.
3.1.7. Ergonomic requirements.
3.1.8. Water Quality including sites with boreholes.
3.1.9. Water Consumption.
3.1.10. Effluent Levels.
3.1.11. Water Pollution.
3.1.12. Air Quality.
3.1.13. Carbon Emissions.
3.1.14. Soil and Vegetation.
3.1.15. Energy efficiency initiatives.
3.1.16. Infection control programs.
3.1.17. Food Hygiene programs where applicable.
3.1.18. Pest control programs.
3.1.19. Sanitation (Ablution) and Personal Hygiene facilities.
3.2. Manage the Calibration of equipment and all documentation related thereto that are used for the abovementioned monitoring.
3.3. To report any deviations to the respective S&E Team Lead and to assist with Corrective and Preventative action plans.
KPA 4 Internal Processes – Continuous Improvement
4.1. Effective participation in continuous improvement practices through the ongoing review of process analysis in all work areas and contribution to corrective and preventive action monitoring.
4.2. Continuous monitoring of the CAPA (SHE) system within the zone:
- Review and put the SHE notifications into process.
- Monitor and support the CAPA from initiation to closure to ensure the CAPA is closed off within the agreed time.
- Review CAPA for completeness:
- Verify that Corrective and Preventative action has been implemented by checking in the work areas that the
- corrective action has been implemented and taking proof thereof.
- Scan and attach supporting documentation for the Corrective and Preventative action.
- Check data integrity on the notifications and make changes.
- Provide necessary statistics required in the area of responsibility.
4.3. Present CAPA at meetings within zone of responsibility:
- Compile trend analysis and CAPA statistics for the zone.
- Highlight SHE system problems and corrective action that was implemented.
- Provide progress report on implementation on SHE System within the zone
4.4. Under guidance of the Team Lead: S&E, conduct SHE inspections and site meetings for all sites in your zone.
- Identify and provide training and mentoring to the sites.
- Liaise with zone managers and managers to negotiate the corrective action plans to ensure cooperation.
- Assist work areas with implementation of corrective action plans.
4.5. Provide support and continuous monitoring of the Management of Change within the zone.
- Changes to sites, including renovations, moving, new and closing of sites.
- Equipment changes or movement at site.
4.6. Facilitate and provide support on the implementation of the Incident Investigation Program:
- Monitor all Incidents and ensuring that Investigations are performed correctly within time frames.
- Support investigators in the investigation and on the necessary documentation to complete (e.g. root cause analysis).
- Ensure documentation is completed and submitted.
- Assist work area with closure of corrective actions.
- Assist with the section 24 of OHS Act and section 30 of NEMA Incidence investigation and report to Department of Health or Department of Economic Development, Tourism & Environmental Affairs.
4.7. Effectively provide support to the Occupational Health & Wellness Teams. Provide Integration links between the S&E and Occupational Health and Wellness Teams.
4.8. Provide support to the SHE Committee on the operation and functional aspects of the committee:
4.8. Provide support to the SHE Committee on the operation and functional aspects of the committee:
- Attend meetings acting as co-opted SHE expert to provide SHE Inputs to the Committee and advice on SHE related issues.
- Give recommendations on issues raised at the committee.
- Provide trend analysis and statistics on incidences raised within the zone.
- Ensure minutes are circulated within 2 weeks.
- Train new secretaries and chairpersons on the requirements of the functioning of the committee.
- Ensure the secretaries are complying with the requirements.
- Ensure meetings do occur as per schedule.
KPA 5 Employee Learning and Growth
5.1. Provide training, guidance, education and overall support to the staff and zone management in:
5.1.1. The deployment and implementation of the SHE management system
5.1.2. SHE policies and procedures
5.1.3. SHE related standardised methods and legislations
5.1.1. The deployment and implementation of the SHE management system
5.1.2. SHE policies and procedures
5.1.3. SHE related standardised methods and legislations
5.1.4. Reinforce training for first aid, fire equipment, safety precautions, personal protective equipment etc.
5.1.5. The implementation of Environmental Management by working closely with the work areas to ensure Legislative Requirements are met
- The education of Employee’s and contractors on Health Care Risk Waste management.
- The education and training of staff on spill kits and spill response.
- The education and training of staff on Pollution control.
- The education and training of staff on the correct waste segregation, waste minimization and re-cycling of waste products.
- The education and training of staff on Energy efficiency.
- The education and training of staff on sustainability of the environment (Go Green initiatives).
- The education and Training of staff on the Waste Management system.
5.2. Perform first level training and certification to procedures by:
- Developing Training material, e-Learning and PowerPoint presentations.
- Conducting SHE training and education to staff to impart the necessary skills in order to comply with standardised methods and legislation.
- Write Safety, Health and Environmental instructions to staff as part of risk mitigation where required.
- Plan and execute successful safety roadshows to create awareness amongst staff.
5.3. Perform SHE Induction and Orientation for employees and contractors in the zones at the hub.
5.4. Ensuring that a record (Copy of Attendance Register) of all training provided are submitted to the S&E Administrative Training Officer and filed for Audit traceability.
5.5. Reporting any special training needs to the respective S&E Team Lead timeously.
5.6. Participate in the publication and presentation of papers both regionally and nationally.
5.7. Attend information meetings and appropriate training sessions as required, to remain informed of current field-related developments, to promote knowledge sharing according to IPA specifications.
5.4. Ensuring that a record (Copy of Attendance Register) of all training provided are submitted to the S&E Administrative Training Officer and filed for Audit traceability.
5.5. Reporting any special training needs to the respective S&E Team Lead timeously.
5.6. Participate in the publication and presentation of papers both regionally and nationally.
5.7. Attend information meetings and appropriate training sessions as required, to remain informed of current field-related developments, to promote knowledge sharing according to IPA specifications.
KPA 6 Business Planning and S&E Administrative Functions
6.1. Provide input and changes required for the improvement of the SHE system for business planning.
6.2. Provide Capex and Opex requirements for the zone.
6.3. Provide travel budget and accommodation requirements.
6.4. Assist in ensuring allocated projects adhere to agreed deadlines and completion of projects are met.
6.5. Monitor all Safety and Environment registrations, permits and licenses are current and appropriate by:
6.5.1. Meeting with service providers to ensure legal compliance.
6.5.2. Making file documentation available for legal cases.
6.5.3. Registering sites with authorities where applicable.
6.6. Ensure regular two-way communication with staff on all general staff matters such as, SOPs, policy changes, etc. tonensure understanding, required competency as well as compliance with SOP criteria and Good Laboratory Practice (GLP) Guidelines.
6.2. Provide Capex and Opex requirements for the zone.
6.3. Provide travel budget and accommodation requirements.
6.4. Assist in ensuring allocated projects adhere to agreed deadlines and completion of projects are met.
6.5. Monitor all Safety and Environment registrations, permits and licenses are current and appropriate by:
6.5.1. Meeting with service providers to ensure legal compliance.
6.5.2. Making file documentation available for legal cases.
6.5.3. Registering sites with authorities where applicable.
6.6. Ensure regular two-way communication with staff on all general staff matters such as, SOPs, policy changes, etc. tonensure understanding, required competency as well as compliance with SOP criteria and Good Laboratory Practice (GLP) Guidelines.
6.7. Monitor that SHE Legal Appointees' are appointed within zone by
6.7.1. Ensuring that all Statutory and Non-Statutory Appointments are implemented and maintained
6.7.2. Ensuring that all signatories are appointed.
6.8. Perform administrative tasks such as project participation, relief duties, report writing, meeting minutes, completing attendance registers, and monthly registers.
6.9. Timely submission of monthly reports to the respective S&E Team Lead highlighting problems and corrective action that was implemented.
6.8. Perform administrative tasks such as project participation, relief duties, report writing, meeting minutes, completing attendance registers, and monthly registers.
6.9. Timely submission of monthly reports to the respective S&E Team Lead highlighting problems and corrective action that was implemented.
6.10. Effective assistance with the documentation process in work areas relating to SHE system.
6.11. Provide input and changes required for the improvement of the SHE Management System.
6.11. Provide input and changes required for the improvement of the SHE Management System.
6.12. Ensure that personal file is updated and awareness within in the Quality System (changes in
procedures, record of keeping of relevant documents, etc.)
procedures, record of keeping of relevant documents, etc.)
6.13. Update and submit zone risk registers
6.14. Provide progress report on implementation on Safety, Health and Environment Systems within the zone of responsibility.
6.15. Write SHE related articles and learning from incidences to uplift and increase the organisational knowledge.
6.16. Ensure all queries handled effectively or re-directed appropriately with follow up to ensure that these have been resolved.
6.17. Maintaining utmost confidentiality on all matters relating to staff or medical information and any other topics dealt with.
Competencies
Cognitive
Competencies
Cognitive
- Analytical Thinking and Attention to Detail
- Judgement and Decision Making
- Problem Solving
- Planning, Organising and Monitoring
- Holistic/Big Picture Thinking
Personal
- Ethical behaviour
- Excellence Orientation
- Resilience and Stress Management
- Self -Management
Interpersonal
- Customer Service Orientation
- Conflict Management
- Knowledge Sharing
- Relationship Building
- Team work
- Communication
- Engaging Diversity
Prof. technical
- Process Engineering / Systems Competence
- Technical and Professional Competence
- Computer Literacy
- SAP/Meditech and Windows( Word, Power Point, Excel) Skills
- QC and Audit
- Counselling
- Best Practice Thinking
- Legislative Literacy
Leadership
- Practical Execution Management and Project Management
- Motivating People
- People Development
- Lead from the Front.
- Delegation with Empowerment.
- Implementation of Strategic Goals and Objectives
Minimum requirements
Education
- Diploma/Degree in Safety Management orE nvironmental Health/Science or equivalent qualification.
- SAMTRAC/SHEMTRAC will be an added advantage.
- Registration with a SHE professional body will be an added advantage
Experience and knowledge requirements
- 1-2 years of experience as a SHE Rep in SANBS.
- Experience in medical/laboratory field will be an added advantage.
- Computer Literacy
- Driver’s Licence
Other (knowledge and skills)
- An understanding and working knowledge of safety, health & environmental legislation, in particular the OHS Act,
- National Environmental Management Act and related Regulations.
- Knowledge and Understanding of SA National Standards relevant to SHE.
- Working knowledge of Company Health, Safety and Environment Procedures.
- Experience in the development and roll out of behaviour-based safety programs.
- Competent in Microsoft-Word, Excel, Outlook,
- Power Point and SAP
