Senior Manager: Finance
Listing reference: sanbs_001069
Listing status: Closed
Apply by: 1 February 2023
Position summary
Industry: Medical, Health & Social Care
Job category: General Management
Location: Roodepoort
Contract: Permanent
Business Unit: Constantia Kloof
Remuneration: Market related
EE position: No
Introduction
The role is to manage the Fixed Assets; Credit Control and Accounts Payable Departments within the Finance Division to ensure the necessary financial disciplines and controls are in place so that the organisation continues to be financially sound and that an excellent service delivery can be provided in the most optimal cost effective manner.
Job description
KEY PERFORMANCE AREAS
KPA 1 Financial Management Of All Daily, Monthly And Annual Financial Functions To Ensure Financial Integrity Of SANBS
1.1 Manage Debtors and Creditors to ensure sufficient working capital to meet SANBS financial requirements by:
1.1.1 Monitoring Debtors’ days to meet targeted debtors outstanding and ensuring that plans are in place to meet targets and efficient collection of outstanding revenue;
1.1.2 Maintaining Creditors payments in line with Service Delivery Agreements and monitoring late payments within acceptable parameters;
1.1.3 Establishing and maintaining working relationships with senior management of key accounts and key stakeholders to result in optimised collection of outstanding revenue;
1.2 Reporting on state of Debtors and Creditors to senior management. Optimise assets of organisation through evaluation of needs and the maintenance of an Asset Register by:
1.2.1 Monitoring and maintenance of an asset register;
1.2.2 Overseeing system to record depreciation;
1.3 Analysing and evaluating investments options, leasing options and capital needs. Provide assistance to zone organisation to ensure that the relevant financial procedures and internal controls are in place.
1.4 Optimise use of IT systems (such as SAP system) to improve efficiency in transaction processing and improve quality of service to clients by ensuring that SAP procedures are adhered to and all staff trained according to requirements of department.
1.5 Plan and manage the annual accounts closure within agreed timeframes to facilitate the audit process by preparing the annual financial statements.
KPA 2 Strategic Planning And Objective Setting Through Establishing, Developing And Managing The Business Plan For The Area Being Managed
2.1 Develop relevant financial strategic objectives (incorporating medium to long term objectives) and business plans for finance department in line with Board directives.
2.2 Collaborate with Chief Financial Officer (CFO) and executive management to develop long term strategic plans for the division.
2.3 Participate in business planning sessions and motivate acceptance of the business plan for the area being managed.
2.4 Communicate the plan to stakeholders and negotiate and implement individual service level agreements with the zones.
2.5 Engage with internal and external stakeholders to develop preliminary business plan together with CFO. This will entail establishing relevant targets for departments.
2.6 Identify risks on an enterprise and divisional level and develop plans to mitigate and reduce risk
2.7 Assist the CFO with the development of national initiatives for the division and develop project plans for implementing agreed decisions.
KPA 3 People Managed To Achieve Operational Objectives
3.1 Conduct performance management and monitor performance on ongoing basis through mentoring, coaching, and reviews according to agreed timeframes and take appropriate steps to correct problems.
3.2 Track & drive individual development plans for all staff by identifying general training and staff development needs & ensuring that staff attend organised training programme.
3.3 Ensure the completion of all technical training as per a training plan developed in conjunction with relevant departments and other divisions.
3.4 Deal with grievances, conflict and disciplinary issues and take appropriate corrective actions in accordance with SANBS Policy on matters related to misconduct & incapacity (performance & ill health), with a view to improving productivity.
3.5 Ensure regular two-way communication with staff on all general staff matters such as Principles of Excellence, team building, SOP’s, policy changes, etc. to ensure understanding, required competency as well as compliance with SOP criteria and Good Laboratory Practice Guidelines.
3.6 Monitor and control staff time-keeping records, general and specific absenteeism trends and overtime worked to ensure adherence to SANBS HR policy and relevant National Legislation and take appropriate corrective action where necessary.
3.7 Monitor the co-ordination and control of shift exchanges and employee leave and sick leave so as to ensure the provision of adequate personnel for cost-effective running of the department and submit required documentation to HR by the agreed day of the month.
3.8 Recruitment and the selection of suitable candidates according to manpower plan R&S procedures and EE targets.
3.9 Attend information meetings and appropriate training sessions as required, to remain informed of current field-related developments, to promote knowledge sharing where relevant according to IPA specifications.
KPA 4 Accomplishment Of Financial Objectives For The Department
4.1 Develop and manage National budget for area of responsibility.
4.2 Prepare department cost centre report monthly with explanation of variances and corrective action taken.
4.3 Approve expenditure as per defined limits.
4.4 Make formal presentation of the financial and sales data at relevant meetings.
4.5 Provide managerial staff with relevant information pertaining to the finances of the area being managed.
4.6 Approve expenditure as per defined limits.
4.7 Take timeous and appropriate action where sustainability could be compromised.
KPA 5 Manage Financial Risks To Mitigate Threats To The Financial Integrity Of SANBS
5.1 Develop management plans for the identification of financial risks and action plans to mitigate threats that minimise the probability of identified significant risks occurring.
5.2 Implement effective system for performance measurement (including benchmarking) for risk management.
5.3 Maintain optimum balance between value of assets at risk and insurance premiums.
5.4 Ensure all relevant laws and regulations adhered to.
5.5 Ensure all policies and procedures up to date at all times.
Minimum requirements
MINIMUM REQUIREMENTS
Education
B Com in Accounting.
Experience and knowledge requirements
5 – 10 years’ experience as an Accountant.
5 years’ Management experience.
3 – 5 years SAP proficiency.
Other (knowledge and skills): Optional e.g. understanding of relevant legislation; knowledge of relevant company procedures.
Relevant legislation and governance matters relating to Risk and Finance.
Chartered Accountant (CA)SA /Added Advantage
