Accreditation Specialist
Listing reference: sanbs_003259
Listing status: Online
Apply by: 22 April 2026
Position summary
Industry: Medical, Health & Social Care
Job category: Health, Fitness, Medical and Optometry
Location: Roodepoort
Contract: Permanent
Business Unit: Constantia Kloof
Remuneration: R 856,236.00
EE position: No
Introduction
This role is to lead and manage the organisation’s accreditation, certification, and regulatory compliance portfolios in line with applicable standards and the requirements of HPCSA and SAPHRA. The role is responsible for preparing and submitting applications, including extensions of scope, managing and closing non-conformances (including NBI findings), and ensuring timely submission to relevant bodies. It also coordinates and maintains Site Master Files and related documentation, ensuring they are accurate, up to date, and audit-ready to support ongoing compliance and continuous improvement.
Job description
KPA 1 Financial
1.1. Provide strategic input into the development and alignment of the 5-year Quality Systems Strategy.
1.2. Compile annual business plan including the objectives, operational, manpower plans and CAPEX budget for the business unit.
1.3. Communicate final business plans with all employees in the business unit and set and implement performance plans.
1.4. Monitor, investigate and address variances to the OPEX and CAPEX budget and provide monthly report to Quality Audit and Accreditation Manager.
1.5. Continuously monitor operational expenditure and operational trends and recommend measures to ensure continuous improvement and sustainability.
1.6. Track performance against the approved business plan and, where deviations arise due to unforeseen factors, review and recommend appropriate adjustments to senior management.
1.7. Oversee procurement planning and contract management processes, ensuring cost-effectiveness, compliance with organisational policies, and optimal utilisation of resources.
1.1. Provide strategic input into the development and alignment of the 5-year Quality Systems Strategy.
1.2. Compile annual business plan including the objectives, operational, manpower plans and CAPEX budget for the business unit.
1.3. Communicate final business plans with all employees in the business unit and set and implement performance plans.
1.4. Monitor, investigate and address variances to the OPEX and CAPEX budget and provide monthly report to Quality Audit and Accreditation Manager.
1.5. Continuously monitor operational expenditure and operational trends and recommend measures to ensure continuous improvement and sustainability.
1.6. Track performance against the approved business plan and, where deviations arise due to unforeseen factors, review and recommend appropriate adjustments to senior management.
1.7. Oversee procurement planning and contract management processes, ensuring cost-effectiveness, compliance with organisational policies, and optimal utilisation of resources.
KPA 2 Customer and Stakeholder Relationship Building
2.1. Monitor, evaluate and report on trends detected to the work area management and ensure quality improvement project teams address the trends detected to continually improve quality across SANBS.
2.2. Manage and track customer complaints / queries and ensure resolution within agreed timeframes.
2.3. Build and maintain strong collaborative relationships with key stakeholders internally and externally.
2.4. Serve as the primary liaison between SANBS and accreditation bodies, regulatory authorities and external partners.
2.5. Provide guidance and support to departments on accreditation, regulatory requirements and compliance expectations.
2.6. Communicate accreditation updates, requirements, and outcomes effectively to stakeholders.
2.7. Facilitate collaboration across departments to ensure alignment with regulations and applicable standards.
2.1. Monitor, evaluate and report on trends detected to the work area management and ensure quality improvement project teams address the trends detected to continually improve quality across SANBS.
2.2. Manage and track customer complaints / queries and ensure resolution within agreed timeframes.
2.3. Build and maintain strong collaborative relationships with key stakeholders internally and externally.
2.4. Serve as the primary liaison between SANBS and accreditation bodies, regulatory authorities and external partners.
2.5. Provide guidance and support to departments on accreditation, regulatory requirements and compliance expectations.
2.6. Communicate accreditation updates, requirements, and outcomes effectively to stakeholders.
2.7. Facilitate collaboration across departments to ensure alignment with regulations and applicable standards.
KPA 3 Internal Processes
3.1. Ensure compliance with the Quality Management systems, accreditation and regulatory requirements, standards for practice and ISO documentation.
3.2. Develop and maintain an administrative system for managing accreditation documentation, certificates and site licences.
3.3. Develop and implement an administration system for the required documents that ensures traceability and tracking of changes.
3.4. Facilitate report backs and evaluate the outcomes to ensure that projects add value to SANBS.
3.5. Monitor performance against balance scorecard targets and implement corrective actions where targets are not met.
3.6. Provide an input to quarterly reports for Quality Systems Management review.
3.7. Prepare and circulate external audit reports to all relevant stakeholders.
3.8. Coordinate and ensure review external audit meetings are held after audits, with all stakeholders.
3.9. Review the gaps identified from external audits and compare to internal audit findings to evaluate the internal audit programme effectiveness.
3.10. Ensure that the relevant department documentation and systems are regularly updated to ensure compliance to accreditation, regulatory bodies, applicable standards and ISO requirements.
3.11. Identify and assess departmental operational risks for inclusion in the quality risk register.
3.12. Analyse relevant standards and ensure alignment of SANBS policies and procedures comply with regulatory requirements.
3.13. Prepare and review gap analysis documents annually on the requirements and SANBS documentation.
3.14. Act as the quality representative in engagement with accreditation and regulatory bodies.
3.15. Manage external notifications and address trends across SANBS with the management team.
3.8. Coordinate and ensure review external audit meetings are held after audits, with all stakeholders.
3.9. Review the gaps identified from external audits and compare to internal audit findings to evaluate the internal audit programme effectiveness.
3.10. Ensure that the relevant department documentation and systems are regularly updated to ensure compliance to accreditation, regulatory bodies, applicable standards and ISO requirements.
3.11. Identify and assess departmental operational risks for inclusion in the quality risk register.
3.12. Analyse relevant standards and ensure alignment of SANBS policies and procedures comply with regulatory requirements.
3.13. Prepare and review gap analysis documents annually on the requirements and SANBS documentation.
3.14. Act as the quality representative in engagement with accreditation and regulatory bodies.
3.15. Manage external notifications and address trends across SANBS with the management team.
KPA 4 Conduct Training and Research that leads to Innovative Implementation of Solutions
4.1. Develop and implement a comprehensive quality training programme aligned with accreditation requirements, GMP and applicable regulations.
4.2. Ensure effective delivery and implementation of training initiatives across SANBS to promote compliance and quality awareness.
4.3. Develop CPD articles for SANBS for educational and professional growth.
4.4. Perform cutting edge research in line with best practices for our leadership in the field of Quality and accreditation.
4.5. Maintain and implement a personal development plan to ensure continuous professional growth and excellence.
4.6. Establish a portal for innovation that will ensure execution and implementation of viable ideas from SANBS employees or stakeholders.
4.7. Engage and participate in national and international working groups’ activities, presentations and knowledge sharing initiatives.
Minimum requirements
Education
• Medical Science qualification.
• Applicable professional registration.
• Quality qualification preferable.
• Medical Science qualification.
• Applicable professional registration.
• Quality qualification preferable.
Experience and knowledge requirements
• 3 years in a medical, pharmaceutical or blood transfusion industry.
• 3 years’ Quality Systems implementation experience.
• 3 years internal auditing experience.
• Supervisory experience.
• Driver’s licence.
• Computer literacy
Other (knowledge and skills), e.g. understanding of relevant legislation; knowledge of relevant company procedures.
• HPCSA.
• SANC
• MS Office.
• Understanding of Blood Transfusion Standards.
• Understanding of SANAS regulations.
• GMP.
• SAHPRA / MCC.
• ISO.
• Acts and regulations.
• HPCSA.
• SANC
• MS Office.
• Understanding of Blood Transfusion Standards.
• Understanding of SANAS regulations.
• GMP.
• SAHPRA / MCC.
• ISO.
• Acts and regulations.