1.1. Negotiate and conclude supply/maintenance price update with suppliers by requesting new price
proposal from suppliers/ vendors.
1.2. Review schedule/contract agreements timeously according to negotiated review dates submitted
by tender/contract office.
1.3. Procure goods and services that meet user requirements and the agreed organizational service
level and standard on time and ensure contractual obligations are met in full in terms of price,
quality and timing.
1.4. Draw up of Request for Proposal for submission to vendor by creating RFQ on SAP based on user
specification and evaluate for recommendation all low risk transactions as allocated by the Business
Partner, irrespective of the value.
1.5. Obtain and analyse quotes per purchase orders depending on the nature and value of the
material or service and run price comparison and maintain Quotation processing on SAP.
1.6. Administer Orders in SAP by placing orders locally, nationally and internationally and ensuring
expedition thereof by ensuring that goods and services received comply with order specifications.
1.7. Adhere to company procedures, authority levels when purchasing and contract terms, by
obtaining correct approval and affording special attention to high value/strategic items and
products and prioritization thereof with respect to quality control specifications.
1.8. Generate orders as specified from SAP Materials Requirement Planning reports and liaise with stores
to ensure timeous stock turn-over.
1.9. Monitor supplier price adjustments to ensure it is within costing parameters as detailed in the
contract and deal with discrepancies by managing service providers’ performance and by
ensuring that they meet SANBS delivery date.
1.10. Coordinate inbound and outbound logistics with shipping service providers for transport of Products/
material to site by contracting shipping agents to facilitate delivery of materials.
1.11. Ensure the at all purchase orders are delivered on time and vendors reminded about their
obligation by sending SAP Reminder Letters to vendors.
1.12. Coordinate payment terms and the processing of payments to vendors with Account Payable
Division on a daily basis to ensure timeous payment of vendors.

 

2.1. Ensure that all samples required for QA (during buying process and/or performance testing) are
timeously submitted to Quality Department for testing and reports are filed in the vendor files.
2.2. Communicate the result of QA testing with relevant vendors to provide feedback and
recommendations.
2.3. Assist the appointed vendors to register on SANBS vendor database once quality standards are met.
2.4. Ensure that product non-conformances are managed in accordance with the SANBS Quality
processes.

 

3.1. Conduct inspections of the proposed vendor’s premises to ensure that are in existence by
undertaking site visits.
3.2. Select service providers from SANBS Supplier Database based on the price, quality, service,
functionality and performance in terms of BBBEE.
3.3. Consult with contract management office regarding restricted service provider’s performance prior
to awards of contracts and purchase orders. If necessary, reallocate and rotate supplier contracts.
3.4. Actively participate in supporting and developing of accredited SMME’s and BBBEE companies
through providing guidance, and assistance and arranging for visits to vendors.

3.5. Keep abreast of trends and technical developments in the procurement function by attending
relevant workshops, seminars and demonstrations on related products and supplier exhibitions and
presentations.
3.6. Undertake related assignments and ad-hoc feasibility studies on latest products on the market.
3.7. Analyse price behaviour and forecast price/usage to optimize spending pattern by comparing
proposals from suppliers.
3.8. Identify potential synergies across businesses regarding suppliers and specifications. By
communicating with internal departments to update the business on a potential product availability
and suitability.

 

4.1. Attend to issues pertaining to supply deadlines and payment terms by ensuring that Purchase
Orders are corrected on SAP and that relevant stakeholders will be informed (supplier/user
department.
4.2. Communicate with suppliers and shipping agents on imports (documentation, berth dates and
times), by contacting suppliers on delivery dates and times.
4.3. Make recommendations on best purchase options in relation to price, quality and service and
identify potential problems and take appropriate action by reviewing and investigating alternatives
processes. Evaluate suppliers and recommend suppliers.
4.4. Collaborate between User/Cross Functional Team, Quality Department, and Enterprise Risk
Management to reduce total organizational risk internal & external to obtain expert advice on
specifications.